Email Newsletter Success Checklist
Email marketing can be a tried-and-true method for driving sales and establishing quality connections with prospects and customers. A company newsletter can bolster brand awareness, lock in customer loyalty and fuel profitability. This is a great marketing vehicle that best-of-breed companies have been using for years to keep customers up to date on their brand and to continually keep their products and services top of mind between purchases.
Is your company's e-newsletter as good as it can be? If you're looking to make your e-newsletter campaign more impactful, be sure to have the following best practices checked off of your to-do list:
- Monthly or Biweekly Delivery: Set a regular distribution schedule; however, keep in mind that e-newsletters pushed out any more frequently than monthly or biweekly get opened less often. A monthly delivery schedule sets a nice pace that keeps your readers waiting for something new from your brand—while at the same time, not overloading them with content, which can feel like spam.
- Information Pertinent to Your Industry: A newsletter requires a soft-sell approach. This is your chance to position yourself as an expert in the field—someone who wants to share valuable, need-to-know information with customers. This is not the place to openly tout your products and ask for the sale. Rather, position yourself as a thought leader in your respective space and prove to your customers that they should be proud to buy from you. Your content should inspire your customers to print out your e-newsletter and highlight portions to remember and employ in their day-to-day activities.
- Consistent Style and Tone: Each writer has his or her own voice, and that's a good thing. But your e-newsletter should project one cohesive tone that flows smoothly from one story to the next. No matter who the writer is, your company's unique expression should shine. To keep a unified voice and feel, appoint an editor to go through each outsourced story with a fine-tooth comb.
- Special Promotions for E-newsletter Readers: Nothing encourages readership growth like a special promotion that can only be found in the company e-newsletter. In fact,seven in 10 people say they have made use of a discount or promotion from a marketing email (opens as a PDF). It's a great way to keep customers reading from month to month, and a nice way to subtly encourage sales.
- Professional Design for Your HTML Version: The design of your e-newsletter makes a big impression on the customer. A professional design may enhance your image and gives your newsletter more credibility. If you can't afford to hire a designer, find a template that fits your company's personality.
- Updated Subscriber List: Double-check to make sure that everyone who has unsubscribed from your e-newsletter in the past has been removed from your list. The last thing you want to do is to flood customers with unwanted material they've already tried to escape. Also, make sure all new sign-ups are included—you don't want to leave them out of the mix.
Here are a few other quick tips that can lead to better e-newsletter open rates and engagement:
- Identify Your Audience, and speak in terms most relevant to them.For example, will they prefer a formal or more conversational tone?
- Make the Subject Line Stand Out. Find a one-liner that is appealing, short and to the point. Have it prove the asset's relevance to the reader (a third of email recipients open messages based on the subject line alone, according to Salesforce).
- Don't Make It All About You. Always ask yourself, "What's the value that customers will get from opening and reading this?"
- Make Your E-newsletter Mobile-Friendly. The Salesforce research further shows nearly 40 percent of marketers have no strategy for mobile email, yet chances are the majority of your customers are accessing email on some sort of smart device.
- Include Social Icons Linking to Your Company's Networks and Pages.YourFacebook, Twitter and LinkedIn pages should be prominently displayed toward the top of your e-newsletter. Avoid placing the icons toward the bottom, as some readers may not scroll all the way through.
Stephen Fontenot is the marketing communications specialist at Chicago-based cloud hosting and infrastructure-as-a-service provider Hostway Services, Inc. Reach him at firstname.lastname@example.org.