Open Enrollment | Subscribe to Target Marketing HERE
Connect
Follow us on
Advertisement
 

Production : Asking the Right Questions

6 elements of a responsible request for proposal

January 2012 By Meta Brophy, Monica Garvey and Joe Muehlbach
Get the Flash Player to see this rotator.
 

Whether you call it "Green Purchasing," "Sustainable Sourcing" or "Environmentally Preferred Procurement," evaluating whether or not suppliers meet your own environmental standards—and creating buyer/supplier relationships that reinforce those standards—drives sustainability through your print and paper supply chains.

Including sustainability elements in the request for proposal (RFP) is a good way to research, track and compare how preferable options are integrated into materials, facilities and handling. Every project bid solicitation offers clients and suppliers an opportunity to articulate environmental expectations and deliverables. After all, aren't you a reflection of your supply chain?

A responsible RFP looks beyond price, quality, availability and functionality—all of which remains critically important—and considers other factors in procurement decisions, including environmental and social aspects. Here are six elements to cover:

1. Corporate Philosophy
Your RFP should ask whether the vendor's organization has a written environmental policy. Is the organization focused on continual environmental performance improvement as evidenced by commitment to a certified environmental management system like ISO 14001:2004? You want to know the company is compliant with regulations and legislation. How does it focus on the performance of its own supply chain? If available, read the company's external report on environmental performance, find out who in the company is responsible for environmental management and review the organization's goals and objectives, including specific targets.

2. Supply Chain Management
It's important to establish clear expectations and requirements for suppliers. Engaging your internal team and key suppliers in routine dialogue fosters better understanding of the challenges related to the lifecycle of the products and services you purchase. When you audit the environmental performance of your suppliers, you can also evaluate social responsibility elements of a business including labor and human rights, human health and safety, charitable giving, biodiversity initiatives and community involvement.

3. Paper and Packaging
Is the company's paper fiber sourced legally from sustainably managed forests? Find out whether the company 1) promotes key credible third-party forest certifications systems and 2) commits to continuous improvement targets regarding the percentage of certified fiber purchased each year. Ask about advocating for and supporting more land certification. Be sure the company complies with the amended U.S. Lacey Act as it pertains to imported wood products, namely: wood fiber, pulp and paper. Ensure that the company has certified chain of custody systems in place.

Additional RFP Resources
 

SPONSORED CONTENT

MORE ON PRINT PRODUCTION & FULFILLMENT >>

FROM THE BOOKSTORE

From essential overviews to how-to-search skills, this practical book gives development officers the tools to understand how to use prospect research in ways that best fit their goals for each stage of the fundraising cycle.Provides practical insight to understand the best use of each prospect research tool and techniqueFeatures a companion website with a variety of online tools to help readers implement key conceptsPart of the AFP Fund Development Series Prospect Research for Fundraisers: The Essential Handbook

From essential overviews to how-to-search skills, this practical book gives development officers the tools to understand how to use prospect research in ways that best fit their goals for each stage of the fundraising cycle.Provides practical insight to understand the best use of each prospect research tool and techniqueFeatures a...

ORDER NOW

Is fundraising fun for you? Are your board members beating down your door with new donors that are ready to make a gift? If that’s not your reality yet, Ask Without Fear! by author, speaker, and fundraising expert Marc A. Pitman is for you!In plain English, Marc:Reveals how to take the fear out of asking for – and getting – large gifts!Explains in a step-by-step, easy to remember process how to building authentic relationships with your donors – and help them connect with your cause in the way that matters most to them!Identifies time-tested research tools to help you plan your fundraising campaign and get to know your donors, and more! Ask Without Fear!

Is fundraising fun for you? Are your board members beating down your door with new donors that are ready to make a gift? If that’s not your reality yet, Ask Without Fear! by author, speaker, and fundraising expert Marc A. Pitman is for you!In plain English, Marc:Reveals how to take the fear out...

ORDER NOW

 

COMMENTS

Click here to leave a comment...
Comment *
Most Recent Comments: